1/11/26 Board Meeting

Written By Chad Westbrook

Woodstock Soccer Project

Board of Directors – Public Meeting Minutes

Date: Sunday, January 11, 2026
Time: 4:40 PM
Location: Woodstock, Illinois
Meeting Type: Regular Board Meeting

1. Call to Order

The meeting of the Board of Directors of the Woodstock Soccer Project was called to order at 4:40 PM by Chad Westbrook. A quorum was present.

2. Purpose of the Organization

The Board reviewed the mission of the Woodstock Soccer Project as a community-driven nonprofit focused on expanding access to soccer, improving facilities, and creating inclusive opportunities for youth and families throughout Woodstock.

3. Adoption of Governing Documents

Motion: To adopt the Articles of Incorporation and Bylaws as drafted.
Vote: Approved unanimously.

The Articles of Incorporation and Bylaws were formally adopted.

4. Board Appointments

The Board discussed current and future board composition.

Motion: To appoint Kyle [Last Name] to the Board of Directors.
Vote: Approved unanimously.

Additional director appointments will be considered at future meetings.

5. Financial Oversight

Due to limited early-stage financial activity:

  • The Board approved a 90-day interim period without a Treasurer.

  • All donations will be processed through PayPal.

  • Transaction summaries will be reviewed by the Board.

  • A Treasurer will be appointed as financial activity increases.

Vote: Approved unanimously.

6. Restricted Donations

The Board confirmed that any donations made for specific purposes will be restricted and used only for those designated projects, in compliance with nonprofit regulations.

7. Youth Advisory Committee

The Board formally established a Youth Advisory Committee to ensure youth voice and leadership are integrated into organizational planning.

Motion: To appoint Tyler, Blake, TJ, and Ellie as founding Youth Advisory Committee members.
Vote: Approved unanimously.

8. Community Programs & Advocacy

The Board discussed future community initiatives, including youth engagement opportunities, pickup soccer programming, and collaboration with local schools and organizations. No formal actions were taken.

9. Next Meeting

The Board will meet quarterly in accordance with the bylaws.

Next Tentative Meeting: April 12, 2026 (date to be confirmed).

10. Adjournment

The meeting was adjourned at approximately 5:17 PM.

Chad Westbrook